Hotel Site Selection and Contract Negotiation

ADI Meetings and Events will identify the appropriate hotel for your meeting based on your objectives, and we will facilitate the contractual process.  ADI’s long-term relationships with our industry partners lets our team negotiate competitive pricing, terms and conditions on hotel and vendor contracts.

Our meeting professionals:

Airline Reservations Management

To help you decide on a meeting destination, our ADI team analyzes airfare and identifies the most economical destinations based on your attendees’ points of origin.   Our travel industry expertise and knowledge of procurement principles lets us create strategies that maximize process efficiency and drive cost savings.

Hotel and Destination Knowledge

Our database gives our ADI experts access to more than 100,000 hotels, and they have first-hand knowledge of more than 3,000 hotel properties globally.  We stay abreast of new hotel construction worldwide, and we keep you informed of properties we believe align with your overall meetings and events.

We also stay abreast of industry news and, when necessary, we conduct due diligence to ensure a hotel is financially stable.

Site Inspections

A hotel site inspection is the best way to experience the hotel’s services and ensure it’s the appropriate facility for your meeting.  Once you narrow down your hotel selection, ADI coordinates your hotel site inspection and provides a site inspection checklist, including what to look for and what questions to ask while conducting a property site inspection.  If desired, an ADI representative will accompany you on the site inspection.

Staffing and Registration Services

One of the first opportunities to make a positive impression on your attendees is when they register.  We provide dependable, personable and experienced industry professionals to manage the registration process and hospitality desk at your event.  We only hire those individuals who will best represent your brand and deliver high-quality customer service.  We also make sure the staff is knowledgeable about the activities, restaurants and entertainment options in your meeting destination.

Event Design and Theme Development

You want your event to be an experience your guests will remember; one that’s authentic,  engaging and interactive, and celebrates their outstanding achievements.

ADI makes sure you accomplish all of the above.  We start with a full understanding of your meeting’s objectives, then we create the appropriate event design and messaging elements that incorporate the latest industry trends and technology.  The result is a customized proposal that will enhance your event and company brand.

Entertainment and Speakers

An event’s success often depends on having the right speaker or entertainer.   To ensure that’s the case, ADI researches and recommends speakers and entertainers based on your overall event messaging and meeting objective.  To help you make the best choice, we partner with you to:

Offsite Events

Many events have an off-site component that lets your guests experience local cuisine and attractions.  ADI will customize a proposal to include unique off-site venues, and we will coordinate all components of the off-site activity including:

Because we often find unique locations that your guests cannot access on their own, we can create unique and memorable experiences that deliver the “Wow” factor.

Dine Around

A dine-around lets your guests experience the different and diverse cuisines in your meeting destination.  It’s a fun and interactive way to educate your guests about the destination while providing an opportunity for them to interact.  We  coordinate all dine-around logistics including:

Teambuilding and Adventures

A team-building activity is yet another way to enhance your meeting or event and have a positive impact on the community.  ADI’s customized team-building activities help your attendees bond and understand each other’s strengths and abilities while motivating them to achieve the goals and objectives of your organization.

Charity team-building activities and benefiting organizations include:

Based on your group’s profile, we can develop a range of activities that reflect their interests including: